Creating and Editing Links

A link is anything you can click on with your mouse button to move to another page, view a media item, or download a file.

Automatic Links

One major feature of OWS is automatic site navigation creation (or automatic linking).  As you create pages for your site (by clicking on one of the "Create ..." links on the left), a page will open wherein you can give your page a title, body, and so forth.  On this same page, you will also see a "Listed" checkbox and a "List Number" drop-down menu.

By default, most page types (with the exclusion of Site List Items) will have the "Listed" checkbox chosen automatically.  This means when you save your page, its title will be automatically listed in your site navigation menu.

If you do not want this page to be listed in the navigation box, uncheck the "Listed" box and it will not appear.  Instead, it will appear below the navigation box with an "Unlisted:" label beside it.  Only members of your site will be able to see unlisted items (so that they can be edited).  This is useful if you are working on a page but are not ready for it to be seen by people navigating to your site.  Thus, you can leave it "Unlisted" while you edit and make changes and only choose to make it "Listed" when you are done.  In addition, you can also use this if you choose not to list pages in your site navigation, but still want to link to them in your pages by using Manual Links (see below).  So, for instance, if you would like to have one page called "Partners" and create additional pages with detailed information for each partner, you can choose to only list the "Partners" page in your navigation list and then create manual links to the other pages from there.

Important: Just because a page is "Unlisted" does not mean that it is "Unpublished" or "Private," which means that even though there will not be a link created to the page, the page still exists on the web and is accessible by the world.  Everything saved to OWS is always public, so never post sensitive information.

You can also organize how your links are listed by adjusting the "List Number" of each page.  When ordering your navigation list items, OWS will list your pages in the order of their list numbers first and then their titles second.  So, pages with "List Number" "1" will be listed first, "2" will be listed second, and so forth.  If two pages have the same "List Number" they will be organized alphabetically in relation to one another.

Manual Links

In addition to automatic links, you can also manually link to your own pages, other sites, or files that you have uploaded.

  • To link to another page within your site or to link to another site, while editing a page, highlight the text or image that you would like to use as a button, click on the button, and then paste the destination web address into the "Link URL" field.

Note: Be aware that if you change the name of your site, all manual links to pages within the site will no longer work.  If you change the name of a page, all manual links to that page will no longer work.  This happens because the URL to your pages is determined by the site and page names.  To fix this, you must either change the names back or update the links to reflect the new name.

Shortcut:While editing a page, you can drag-and-drop an automatic link from your sidebar into the page and it will create a manual link for you.  Additionally, if you right-click on the 'My Pages' button at the bottom of the screen, you can open up a list of all of your pages in a separate window and then drag-and-drop links with ease.

Advanced: You can avoid the loss of linkage with manual links by using the node id in the url instead of the page and site names.  To do this, open one of your pages and click on the edit button.  You will notice that the url now ends in "node/[number]/edit."  If you copy and use this url and take out the last five letters ("/edit"), your link will never be broken.  This is because each page has a unique node number that never changes even though its title may change.

  • To link to a file you have uploaded (.doc, .jpg, .pdf, etc.), while editing a page, highlight the text or image that you would like to use as a button, click on the button, and then click on the button at the end of the "Link URL" field.  This will open your file browser window.  Here you can upload files by clicking "Upload" and then, while the file is selected, clicking the "Send to Editor" button.  Click "Insert" to send the link to the page.


Teasers are shorter previews of a page that are commonly displayed on a home page.  Examples of teaser content might include a page of site news or a blog entry.  To make a page include a teaser on your home page, select the Teaser option when you edit the page.